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Microsoft Teams: Staff Guides

Microsoft Teams is a collaboration platform, and is also one of three virtual classrooms in use at the University (the others are Zoom and Collaborate).

The University of Leeds currently uses three different Microsoft Team types:

  • Minerva Class Teams
  • Class Teams
  • Other

If you are using a Microsoft Team where you intend to add students to use as a learning environment, it is recommended that you use a Minerva Class Team or Class Team.


1. A Minerva Class Team is created directly from within a Minerva module, merged module or organisation by Instructors/Leaders, it is then linked and inherits the enrolment data so your students are added, and removed automatically. In this kind of Class Team, Instructors/Leaders are the owners of the team. If you want a Minerva Class Team, see Create and activate a Minerva Class Team for step-by-step guidance. You do not need to complete a request form for this kind of Class Team.


2. It is also possible to have a Class Team that is not linked to a Minerva module, merged module or organisation, with these kind of Class Teams you will be responsible for adding and removing members. In this kind of Class Team, owners are referred to as teachers and members are referred to as students. If you want this kind of Class Team please use the Request a Microsoft Teams form.

You will need to be signed into the IT Service Desk website using your University single sign-on credentials to be able to view and submit this form. If you are not signed in, you will be unable to search for or view this form.


3. You can request a Microsoft Team for Other uses, for example, to use as a collaborative space for a group of people, where you’ll manage the membership manually. If you need a Microsoft Team for other uses, please use the Request a Microsoft Team form.

You will need to be signed into the IT Service Desk website using your University single sign-on credentials to be able to view and submit this form. If you are not signed in, you will be unable to search for or view this form.


You can’t change Team type once created, so ensuring the correct Team type is set up from the start is essential. You can find guidance on Microsoft Teams, Class Teams and Minerva Class Teams on this site, there are also a number of help guides on the Leeds IT Service Desk knowledge base. If you can’t find the answer you’re looking for, head on over to Microsoft’s Support website.

Minerva Class Team Guides

Create and activate a Minerva Class Team

Instructors can create their own Class Teams for a Minerva module/merged module/organisation, on demand at the click of a button directly in Minerva. Guidance on how to do this can be found here.

Find and open a Minerva Class Team

Not sure how to find or open a team? There are two ways - learn how.

Create Microsoft Teams Meetings in a Class Team

If a Minerva Class Team has been created and activated for your Ultra Course View module/merged module or organisation, Microsoft Teams Meetings allow you to quickly schedule meetings with members of your module/organisations.

Managing Minerva Class Team membership

There may be instances when owners of Minerva Class Teams want to add (or remove) members of their Minerva Class Team, guidance on how to do this can be found here.

Related Guides

Requesting a Microsoft Team for other uses

You can request a new Microsoft Team or Class Team which does not need to be linked to the enrolment of a Minerva module, merged module or organisation by completing the request form available on the IT website. You'll need to be logged into the IT website to view the form.

What type of Microsoft Team should I use?

The University currently has three types of Microsoft Team, learn the differences by taking a look at the guide on the IT website.

What is Microsoft Teams?

New to Microsoft Teams? Learn more about what it is and why you might use it on the IT website.


Need help to find a guide? The A to Z of Microsoft Teams guides lists all the Teams guides currently available on this site. You can also search this site to find answers to your questions.