Creating a PebblePad ATLAS Workspace - Staff Guide

This page refers to the Workspace Managers role for PebblePad guidance. For more information, visit the PebblePad Guides Roles page. Please note that to create PebblePad workspaces, you need to be a Creator in PebblePad. To obtain this, complete the Creator Rights in PebblePad form.

Please note that if you are creating a Workspace from Minerva, you will also need to be enrolled as an Instructor on the relevant Minerva module.  If you are not already, please request this from your school support team.  Ask if they can assign you the code of ACAD or MMAN in Banner (which will then map to the Instructor role in Minerva).  If you don’t have a school support team, contact your Banner Super User or refer to the Faculty Learning Technologists contact list for advice.

There are two ways to initiate creating a PebblePad workspace:

A. Create a workspace from a Minerva module or organisation

This allows the workspace to automatically inherit staff and student enrolments from Minerva. This is called LTI integration. You can identify Workspaces with an LTI Integration in the Members area of a Workspace. With LTI Integration enabled student enrolments update from the data feed each day.

Creating a Workspace from Minerva also enables assignment grades to be automatically passed back to Minerva's Gradebook. It's also possible to align Minerva Group membership to PebblePad Set membership using LTI (in this context 'Group' and 'Set' can be considered largely synonymous).

B. Create a workspace directly from PebblePad

This is useful if there is no Minerva module or if it is a non-traditional cohort. If you choose to create a Workspace directly from PebblePad, more admin is required to keep Workspace members up to date.

If you choose to create a Workspace directly from PebblePad rather than Minerva, it is not possible to retrospectively arrange for grades to feed from PebblePad into Minerva.

Creating a PebblePad workspace from Minerva

Details of the LTI Integration options available can be found on PebblePad's Blackboard LTI - User Guides.  It's a good idea to run through these brief guides to get a sense of the options available to you. Dependant on your requirements, in most cases you will want to complete the three activities below in order.

1. Set up an LTI Integration which creates a PebblePad Workspace and syncs enrolments from Minerva:

a. Watch this PebblePad video taking you through the steps required to create a PebblePad Workspace.

b. Carefully follow each step in the accompanying guidance under 'Add a PebblePad assignment to Blackboard'. Note:

• • Steps 6-8 to 'Create a gradebook entry for this item.' are optional. Also not that Minerva 'Due Dates' are not synchronise with PebblePad's Assignment dates. Therefore, it is recommended that you set dates in the tool where it is most appropriate (i.e. if students are mainly 'based' in Minerva and usually engage with assessment instructions from here then use Minerva dates and leave PebblePad's assignment options blank).
  • At Step 13 to 'Complete the assignment settings'  you may see an additional screen asking if you wish to 'Create a brand new workspace' or 'Choose an existing workspace'. Here, you have the option to use a previous Workspace as a template. In most cases it is best practice to create from new.

The process above syncs Minerva enrolments to your PebblePad Workspace and creates a link which takes your students to Pebble+. In some cases, this will provide all the functionality you require. In most other cases, you will want to associate this process with a particular Resource (see below).

2. Associating a specific Resource (Template or Workbook) with your PebblePad link in Minerva:

If you want your students to link to a specific Resource (e.g. a Template or Workbook) and submit this to a PebblePad assignment follow these steps:

c. Watch this PebblePad video taking you through the steps required to add a Resource to an assignment in PebblePad.

d. Carefully follow each step in the accompanying guidance under 'Add a resource to assignment link'. Note:

• • In Step 4 to under 'auto-submit panel' in most cases you will want to choose 'Yes'. This performs the submission automatically (and thus avoids the convoluted difficulties of asking your learners to do it).
  • In Step 5 to 'Search for the Resource', choose from either 'My Templates' or 'My workbooks'.
  • In Step 6 to choose the 'Destination for VLE/LMS link' you will note that there is the option to choose between more than one assignment. The option to provide more than one assignment (and thus provide assessment options using more than one resource) is available. The guidance explaining this is on the same page under 'Add multiple assignments'.

The process above associates a Minerva link to a particular PebblePad Resource. In most cases, you are going to require your students to submit the completed Resource for assessment. In order to achieve this you will need to set up 'Auto-submit' (see Step 4).

Creating a workspace directly from PebblePad

1. On the ATLAS dashboard, click the Create a workspace button.

2. Select Create a brand new workspace and click Continue.

3. In the first tab, Basic Settings, amend the workspace Title and Description. Use the module naming convention: academic year (semester) module code, name and unique reference, e.g. 21/22(1) CHEM1200 Extraordinary Chemistry (32800).

4. If you have Creator permissions in more than one Region, you will also need to choose which one to create this workspace in.

5. The default mode for the workspace is Setup Mode. Keep the Setup Mode and Continue to the workspace management area selections. Click Save.

6. In the Advanced Settings tab, you can select which pages to be visible to users and a landing page. It is recommended to keep all pages active for now and, if required, you can change this setting later. Click Save.

To set up a PebblePad assessment for this workspace, follow the Applying Settings, Resources and Assignments guide. Ensure that you are satisfied with these settings before activating your workspace.