Skip to main content

Collaborate: Staff Guides

Changes to Collaborate

Collaborate is set to be decommissioned during the 2025/26 academic year, following the decision made by the Digital Education Systems Working Group, the governance body for digital education systems.

What this means for you
From 30 June 2025, Collaborate will switch to 'read-only' access.
From 31 July 2026, it will no longer be available at the University.

You can find further information and details of how this might affect you in this news article on changes to Collaborate.

Collaborate Guidance

Collaborate is a web based online interactive session platform. It includes audio, video, text chat, an interactive whiteboard, PowerPoint display, application sharing, breakout rooms, polling and session recording.

If you are looking for specific guidance, don't forget you can search this site. You may also find the A to Z of Collaborate guides on this site helpful.

Setting up Collaborate for online teaching

Guidance on the three ways that Collaborate can be set up for online teaching.

Setting up large-scale sessions in Collaborate for up to 500 – Staff Guide

Collaborate can be used as a virtual classroom for up to 500 participants, learn how to set this up.

How to open/edit Collaborate settings

Once you've set up your Collaborate Module Room or Session, learn how to find the settings panel.

Collaborate Menu

This guide explains where to find Collaborate in your module, how to join a session and options available in the Collaborate menu.

Room Types

This guide explains the difference between using the course room, session and breakout room.

Room Options and Settings

This guide explains how to change the settings for your Collaborate course room or schedule a session. This link will take you to the Collaborate support website.

Roles and Access

This guide explains the different roles in the tool, along with how to appropriately use guest links.

Tools

This guide explains the different tools available to moderators during a session.

Recording

This guide explains how to record a session, find and share recordings. This link will take you to the Collaborate support website.

Mobile

This guide explains how to launch Collaborate sessions from mobile devices.

Troubleshooting

This guide contains information about how to resolve common troubleshooting problems in Collaborate.

Auto-captions within Collaborate

Instructors can now improve the accessibility of content within Collaborate sessions by creating captions for recorded modules.

How to download a recording from Collaborate and save to Mediasite

This guide explains how to download a Collaborate session recording and save this to Mediasite.

Need help finding a guide? The A to Z of Collaborate guides lists all the Collaborate guides currently available on this site. Don't forget you can also search this site to find answers to your questions.