Gradescope Administration – Staff Guide

Gradescope has a range of administrative functions to improve assessment workflows.

Copying Assignments

Assignments can be duplicated within the same Gradescope course, or copied from another which you are also enrolled on as an Instructor.

To copy an assignment, go to the module that you’d like to copy an assignment into and click on the Gradescope Dashboard link. When in the Gradescope interface, click on Assignments from the left hand menu. On the toolbar at the bottom of the page, click Duplicate Assignment.

Duplicate assignment button

This will launch a window with all your Gradescope courses. Use the down arrow to expand the relevant course , then select the assignment you’d like to copy which will highlight in green. This must have a unique title, so if you are copying within the same course, change the name under Copied Assignment Title. Click Duplicate.

Duplicate assignment

You will now see your copy appear in the Assignments list. This will have copied all settings, but no submissions. Adjust the settings as appropriate by clicking on the 3 dots at the end of the assignment, and then Assignment Settings.

Assignment settings

Adding Extensions

Extensions can be added to either individual assignments to set a specific release date, due date, late due date or time limit. At a course level, a time limit extension can be added, which will be applied across any timed assignments created for a named student.

Add a course (module) level extension

To add a timed assignment extension at a course level, enter Gradescope by clicking the Gradescope Dashboard link within the module in Minerva. Click on Extensions from the left hand menu, then Add an extension from the toolbar at the bottom of the screen.

Extensions on course menu

You can either select a student from the dropdown menu, or search for a student by name. Select the relevant student. You can then choose to apply added time in minutes, or to multiply the amount of time specified within the assignment settings. Click Add Extension.

Add time extension at course level

The extension will now appear. You can edit or delete this at any time using the icons on the right hand side.

Add an extension to a specific assignment

A custom release date, due date, late due date or time limit can be applied for a specific student on an assignment.

Once you have set up your assignment, click on the title to open it from the Gradescope Dashboard, or from the assignment link added in Minerva. From the left hand menu, click Extensions (clock icon).

Course level extensions on menu

Click Add an extension from the green toolbar at the bottom of the screen.

You can either select a student from the dropdown menu, or search for a student by name. Select the relevant student. You can then choose which extensions you’d like to apply, which are explained in detail on Gradescope’s help site. Click Add Extension to apply.

Adding extension at assignment level

The extension will now appear. You can edit or delete this at any time using the icons on the right hand side. It will show the total time available for the student, adding the specified extension onto the time limit in the assignment settings.

Download Grades

A CSV or Excel file of grades can be exported from Gradescope.

Click on the assignment link in Minerva, or open the Gradescope Dashboard and select the assignment. From the left hand menu, select Review Grades. Click Download Grades from the green toolbar at the bottom of the screen and select which file format you’d like to download.

This will download a file which contains the following details:

  • Name
  • SID (student ID)
  • Email address
  • Status (graded or missing)
  • Submission ID
  • Lateness
  • View count
  • An individual column for each question created which shows how many points were awarded

Export Submissions

For assignment types where students upload their own paper (e.g. Homework), these will be available to download. To export submitted papers from an assignment, click on the assignment link in Minerva or open the Gradescope Dashboard and click the assignment title. From the left hand menu, select Review Grades. From the green toolbar at the bottom of the screen, select Export Submissions.

When the download is complete, click Download Submissions to obtain a zip file of marked submissions.

If you require an export of un-marked submissions, there is a workaround available to obtain these. Go to the Review Grades page and replace the last part of the URL with ‘export/without_evaluations’. For example:

https://www.gradescope.com/courses/180852/assignments/872677/review_grades

is changed to

https://www.gradescope.com/courses/180852/assignments/872677/export/without_evaluations

Press Enter to refresh the page, which should then launch a download of a zip file that contains the original submissions without any marking.

If you have already exported the submissions before, you may need to first add a question to the Edit Outline page, click save, and then delete that question. This will re-set the submission export.

Submit on behalf of a student

If it is necessary to submit a paper on behalf of the student, click on the relevant assignment title, then Manage Submissions from the left hand menu. From the green toolbar at the bottom of the page, select Upload Submission. Note that you can only do this if anonymous marking has been turned off.

Use the dropdown menu to select the student you’d like to submit work on behalf of, or search for their name. Click select file and add the file you’d like to upload. Click Upload.

You can also complete a response to an Online Assignment on behalf of a student. From Manage Submission in the left hand menu, there will be an option on the green tool bar at the bottom of the screen for a New Submission.

When this is clicked, the paper will launch along with the option to choose a student at the top of the screen. Use the dropdown menu, or search for the relevant student.

Continue to add responses to the exam, clicking Save Answer after each addition. Click Submit & View Submission at the end of the paper.

Request Regrade

Gradescope has a feature that will allow students to request that their paper is regraded, once the marks have been released.

Careful consideration should be made as to how this feature fits with your assessment workflow. It is a useful way for students to indicate their submission was in the wrong AI group but could also generate unintended outcomes if used in scenarios with large cohorts. This feature is set on a per assessment basis and needs to be configured on each assignment individually.

Click on the assignment you’d like to configure, then Regrade Requests from the left hand menu. Click Regrade Request Settings at the bottom right of the screen.

You can choose to disable regrades completely by unticking the box, or set a time period in which students can request them.

Save your changes.